Professional Event Facts

www.ProfessionalEventFacts.com

Tool | Cornerstones | Work approach

professionaleventfacts.com

Professional Event Facts is the online database of the meeting and event hotel industry.

Imagine that you are buying a car and find only model names and motors. You have to painstakingly do all other research by making telephone calls or visits to the dealer. Inconceivable in the Internet age. The automobile industry naturally has all technical data, configuration options and equipping details available online.

The event database

www.ProfessionalEventFacts.com – has all data available online about the meeting hotel and the event location. All questions which one might have about booking and planning are answered here, with more than 1200 pieces of detailed information, photos and floor plans – both in the German and English languages.
Added value is derived from the savings in time and costs for the customer as well as for event agencies and companies as well as also internally for the provider. The hotel / location is thus presented on an appropriate level for professionals who are responsible for the meeting or event.

The event database www.ProfessionalEventFacts.com – has all data available online about the meeting hotel and the event location. All questions which one might have about booking and planning are answered here, with more than 1200 pieces of detailed information, photos and floor plans – both in the German and English languages.
Added value is derived from the savings in time and costs for the customer as well as for event agencies and companies as well as also internally for the provider. The hotel / location is thus presented on an appropriate level for professionals who are responsible for the meeting or event.

A tool with extraordinary features

Cataloguing and digital photo collection of all external, internal and spatial details. Web-based availability of the database.

  • Professional Event Facts based upon the 20 years of experience of event and hotel professionals and the expertise of architects, event specialists and IT technical experts.

  • All event-related rooms and areas are measured, logged and digitally photographed by a professional crew. You will receive a complete database.
  • 1,200+ pieces of specialised information, 300+ digital photos (resolution 800×600) and floor plans (spatial measurements, technical profiles and seating arrangement options) – prepared by architects. With the digital photos, the informative message of the photo, not the photographic finesse is in the forefront. The photos serve as working materials for the event organiser.
  • Owing to this precise information which, upon request, can be provided in multiple languages, the personnel of the hotel and event location as well as the customers can obtain a functional, visual and above all realistic impression of the hotel and the event location as well as the customers in a Web-based manner.
    Any type and size of event can be optimally planned and undertaken – from the business meeting to the conference to the large product presentation.

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Cornerstones

1. Data logging of

  • 1,200+ positions and 300+ digital photos
  • By qualified specialised personnel who are on-site for 2-4 days

2. Web-based database

  • Listing of all event-related data and facts and availability of all information in both German and English
  • Photo gallery in top-quality resolution
  • Web-based SQL-compatible version
  • Advertising space for hotel product and external service providers

3. Hosting & maintenance of data

  • Telephone hotline for system disruptions
  • Telephone support for questions regarding functionality, servicing or elimination of content-related problems
  • Storing of source code

4. Floor plans for the event rooms

For each event room, architectural floor plans will be prepared with general and functional information and they will be made available as a pdf file for download:

  • Detailed measurements
  • Technical information about the infrastructure (electrical and communications profiles)
  • Seating arrangement options

5. Translation of all specific facts

  • Into the English language (other languages optional)

6. Schooling & training

  • Implementation workshop (approx. 3 hours) for management, banquet and sales
  • Instructions about the database (function)
  • Application and use in sales, ideas and actions from the perspective of the customer and the event agency
  • Micro-S.W.O.T. from the perspective of the event professional
  • Optimisation approaches (links to convention organisers)

7. Maintenance & IT services

  • Competent contact persons for the continued development of the software or their adjustments in a hotel-specific IT environment
  • Hosting fees
  • Ongoing service: Quarterly pro-active supplemental data collection in order to record changes

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Work approach – The work for you on-site

The crew conducting the measurements is flexible with regards to its working hours (08:00 a.m. – 12:00 a.m.) so that weekdays, Sundays and holidays are able to be used for planning work in order to not restrict daily business operations and so the availability of the rooms can be ensured.
The respective hotel / event location will designate a contact person who will be available on-site to the crew conducting measurements. 90% of the data logging will be carried out by the crew conducting measurements. The remaining 10% will be obtained by interviewing divisional directors in the Banquet and Building Technology Divisions.
At the outset, you will receive information about how this process will proceed and, upon request, a list of questions for the interview which will state pure data and the service offerings.